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Main Configuration Settings

The configuration settings for Event Registration Pro are quite extensive. This documentation will explain what the settings for each tab are for and how you can custom configure your installation to display only the data you want.

GENERAL SETTINGS TAB

Currency & Tax Settings

You can choose from a drop down list of world currencies. Select your country from the drop down list and enter your global currency symbol. (Please check with Paypal or your preferred payment vendor to see if your country’s currency is supported) This currency will be your preferred currency code for your country.  You can input your country's currency and the currency sign will be automatically displayed and it will show up in the event details in the front end of the component.

Enter your tax rate if you plan to charge tax for specific event tickets and options.

 

currency settings

 

 

 The second section of the General Settings tab is for some additional global configuration options. These options are as follows:

  1. Googla Map API Key - Google Maps requires you to have an API key in order to use their service. The service is free and it is easy to get your own API key. This will allow the location maps to be displayed on the event details pages. You can get your API key at the following URL: https://developers.google.com/maps/documentation/javascript/get-api-key
  2. Terms and Conditions - The terms and conditions are a global setting and when people sign up for an event you can force the to accept your terms and conditions at the time of event registration. This text will be displayed when the registrant click on the link to read the terms.
  3. Logo For PDF Invoice - There is a PDF invoice that can be attached to the event confirmation emails if you have that option enabled. This is the logo image that will be displayed in that PDF file.

general settings 2

 

INTRO TEXT SETTINGS TAB

This text is displayed above the different views on the Event Registration Pro front pages. These intro text areas are optional and are unique to each view. The following views can have their own individual into texts: Calendar, Category Grid, Category Accordion, and the Event List views.

Leaving any of these fields empty will collapse and hide the Intro Text area from the front end views.

intro text

 

EVENT HANDLING TAB

There are 7 parameters in this section.

  • Handle expired events By: Select how you want to handle your expired events. Events that have passed will be unpublished and archived to the Archive Manager and stored there. You can choose the archive to be triggered via the Start date or the End date.
  • Handle expired events: This setting will determine how your events are archived. Events can automatically be archived (recommended), or they can automatically be deleted. You can also choose to do nothing if you would like to have all of your events never be archived. This is good if you are only using the calendar to display your events but if using the listing of events then it can get a bit over crowded.
  • Number of days: This setting is for determining the amount of days after the start or end date that you would like to have the events archived. NOTE: If the event has repeating child events, in this case events will only be unpublished until the final child event has taken place and then the entire series of events will be archived in one batch.
  • Disable event reminder notifications: If you wish to disable all event reminder emails from being sent you can set this to "No"
  • Enable Event moderation: Setting this to "Yes" will enable front end event creation moderation. Whenever a new event is submitted from the front end the moderator email address will be sent a custom moderator email notification that there is an event submission they need to look at and publish.
  • Moderator email address: When event moderation is enabled, any emails entered here will get a notification regarding submitted events. In the email templates section there is a moderator email template that can be customized for this function. Multiple email addresses entered into this field must be separated by a comma with no spaces between them.
    Example: This email address is being protected from spambots. You need JavaScript enabled to view it.,This email address is being protected from spambots. You need JavaScript enabled to view it.,This email address is being protected from spambots. You need JavaScript enabled to view it.
  • Enable PDF receipt with email: Every time someone registers to an event they will receive a confirmation email with a PDF receipt attached. If you do not want to include that attachment you can disable it with this setting.

event handling settings

 

 

REGISTRATION HANDLING

  • Global Admin Email Notification Of Registrations (optional): The email entered here (optional) will receive email notifications for every single event registration for every event in the system. You can edit the content of this email from the Email Templates section.
  • Require Site Registrations: With this setting you can require people to be registered to your site in order to view any of your events. This will display a message that the visitor must be logged into the website in order to access any of the Event Registration Pro views. If this setting is enabled then it will lock down your entire event system from being publicly displayed.
  • Allow duplicate email addresses during event registration. : This option will allow people to register multiple registrants with same email address multiple times to the same event. If this setting is enabled then each registrant MUST have a unique email address. This is good to enable if you are also using the setting at the event level to also create Joomla Users when someone registers to an event.
  • Users will be set to accepted status by default for free events: This option allows to set the user status (Accepted) automatically for free events registrations.  If setting is set to No then the registrants will be marked as pending by default and they will not receive a confirmation email until after they are manually marked as accepted status.
  • Users will be set to accepted status by default for offline payments: This option will allow to set the user status to (Accepted) automatically when using the offline payments plugin. If setting is set to No then the registrants will be marked as pending by default and they will not receive a confirmation email until after they are manually marked as accepted status.
  • Include pending registrations in the max attendance limit count: If you would like your pending registrants to be counted towards your registrant count for events then turn this setting on. This will include the pending registrants toward your max attendance count of your event.
  • Send email to Pending Registrant: If this setting is set to Yes, and if you have the cron task running, then an email will be sent to all your pending registrants. The pending email content can be edited from the Email Templates section. This email can act as an abandoned cart email and encourage your pending registrants to complete their event registration.
    The cron task should be set to run once per day.
  • No. of days, to send email to Pending Registrants after registration:  Enter the number of days after the pending registration was created that you would like to have the pending email sent. For example entering a value of 2 here will send the pending registrant email 2 days after the pending registration was created.
  • Delete Pending Registrations: If you would like to have your pending registrations automatically deleted after a period of time you can enable this setting. The cron task should be set to run once per day.
  • No. of days, to delete Pending Registrants after registration: Enter the number of days after the pending registration was created that you would like it to be deleted.

registration handling

 

DISPLAY SETTINGS
General Display Settings Section

  1. Default Ordering Display events order on the front list view by Featured, Title, Date Create, Start Date, or End date
  2. Show header buttons on front end : This will allow the header navigation buttons to be displayed on the front end of the primary views. This contains the following buttons: Calendar, All Events, All Categories, Search, View Cart.
  3. Show footer: Display the component footer on the frontend pages. This is neccesary if you wish to show the RSS Feed Icon.
  4. Default view of 'List View' header Button: Choose the view that the "All Events" button in the navigation header will link to (Event List view or Category Accordion view).
  5. Format date: Date format using the same format as PHP date, for example: d M,Y
    Visit http://php.net/manual/en/function.date.php for more details
  6. Format time: Time format using the same format as PHP date, for example: H:i:s
    Visit http://php.net/manual/en/function.date.php for more details
  7. Time Zone: Set your Timezone where your events are located. This is different from the Time Zone setting in your Joomla Global configuration settings. The global config settings should be where your physical web server is located. The setting on this page should be set to your own local time zone.
  8. Show RSS feed button in footer: Display rss button in front end Event Registration Pro footer. You must have the footer enabled for this to also show up.
  9. Thank You Page URL (For when multiple event registration is enabled): If you have the feature enabled that allows your visitors to register to multiple events at the same time then in this case the typical thank you pages for each even cannot be shown. So you will need to create a generic thank you page in this case and enter the URL of this thank you page in this field. If your registrants add multiple events to the cart and check out then this page will be displayed to them after registration is completed.
  10. Disable thank you page header alert message: On the thank you pages there is an alert message that apears above your thank you text that is more prominent. You can disable thsi alert here if you do not want to show it.
  11. Force registrants to accept the Terms and Conditions when registering: Enable/Disable terms and condition link from displaying when someone registers to your events. This applies to all events in the system.
  12. Show help link for frontend event creators: Enable/Disable the help link for frontend users that create their own events. This link shows basic documentation of how to use the system.
  13. Show only accepted registrations in report: Enable/Disable show only accepted registrations in report. If this is enabled it will not include pending registrants in the event reports.

Event List View Section

  1. Default number of events per page in the list view: Enter a number of how many events should be displayed in the lists per page. EG: 10 events per page.
  2. Featured Event Background Color: Select the color you want to use as the background color of your featured events. Thsi color will be used in the event lists as the background color of the event if it is marked as featured.
  3. Featured Event Text Color: Select the color that you want the text to be for the featured events. For example if you have a dark color selected for the above background color, you can select a lighter text color so that the listing is easy to read.
  4. Show event start/end dates: This will show or hide the event dates from the list view.
  5. Show event start/end times: This will show or hide the event times from the list view.
  6. Display location: This will show or hide the event location from the list view.
  7. Show short description: This will show or hide the short description from the list view.
  8. Show event category: This will show or hide the event category from the list view.
  9. Show max capacity of the event: This will show or hide the maximum capacity number from the list view.
  10. Show remaining available capacity for the event: This will show or hide the remaining available capacity number from the list view.
  11. Show amount of registrants for the event: This will show or hide the number of registrants from the list view.

Event Calendar View Section

  1. Show event thumbnail image in calendar under the event title: This will display a thumbnail image of each event in the calendar cell underneath each event title in the calendar. Keep in mind this could add loading time of your calendar if you have a lot of events.
  2. Span events from start to end dates in calendar view : Show all events and their links from start to end dates in calendar view. If this is turned off then the event will only be displayed on the start date in the calendar and not spead over multiple dates.
  3. First day of the week for the calendar view: This will be the day that the calendar starts on. This is the day the first column of the calendar will be.

Event Details Page View Section

  1. Show max event capacity available on event detail page: Display maximum capacity for the event on the front end event detail page.
  2. Show available seats for event on detail page: Display the available remaining capacity for the event on the front end event detail page.
  3. Show amount of booked registrants on event detail page: Display amount of registrants for particular event on front end event detail page.
  4. Show registration dates on event details page: Display registration dates on the event detail page.
  5. Display event description on event detail page: Display the main event description area on the event detail page.
  6. Display event title on event detail page: Display event title on the event detail page. Keep in mind that hiding this could affect your SEO unless you are linking directly to your event detail page using a menu item and using the menu item to show your H1 title. Otherwise we encourage you to leave this enabled.
  7. Show location on event details page: Display location on the event details page.
  8. Show location URL on event details page: Show URL of the location on the event detail page.
  9. Show Link to Google Maps for the location: Display Link to Google Map on the details page.
  10. Show category: Display category on the details page.
  11. Commenting Engine: Select your prefered comments engine. If you want to allow people to leave comments on your event details page you can use one of the three available social comment engines: Facebook, Disqus, and IntenseDebate.
  12. Facebook Application ID:  If you select Facebook as your prefered comments engine then you will be required to set up a Facebook Application and get a unique ID number. Enter that number here. You can get an application ID at the following URL: https://developers.facebook.com/apps to get application id
  13. Comment Width: Set the width that you would like the comments area to be.
  14. Comments Per Page: Set the number of comments you want to have displayed per page.

Event CountDown Timer Settings Section

There is an event countdown timer that can be shown on each event details page. The settings below will allow the event countdown timer to be customized to your own color and text choices to better match your website.

  1. Circle Background Color: This is the primary background color of the circles.
  2. Days Text: Enter your prefered text for "Days".
  3. Days Circle Color: Timer color overlay for the "Days" circle.
  4. Hours Text: Enter your prefered text for "Hours".
  5. Hours Circle Color: Timer color overlay for the "Hours" circle.
  6. Minutes Text: Enter your prefered text for "Minutes".
  7. Minutes Circle Color: Timer color overlay for the "Minutes" circle.
  8. Seconds Text: Enter your prefered text for "Seconds".
  9. Seconds Circle Color: Timer color overlay for the "Seconds" circle.

Event Categories Grid Settings

  1. Default number of categories on front end: Enter the number of categories to be displayed per page for the category grid view.
  2. Category Per Row: Enter the number of categories you would like to have displayed per each row.
  3. Show Category Image: Select if you would like to have the category image displayed or hidden for this view.
  4. Show Category Name: Select if you would like to hide the category name for this view. Perhaps in case you only want to use an image to represent the category.
  5. Show Number of Events: Select if you want the number of published events to be displayed for each category.
  6. Show Short Description: Select if you would like to have the description of the category displayed.
  7. Show View Events Button: Select if you want to hide the button for each category listing.

Shopping Cart View Section

  1. Maximum quantity limit: Set maximum quantity limit to purchase event tickets from front end shopping cart. This simply limits the amount shown in the dropdown QTY selector. If the visitor goes back to the event details page again they wil be able to add a higher qty than this to the cart. This setting does not actually limit the amount of event tickets that can be added to the cart.
  2. Allow registrants to add multiple events to the cart: Enabling this setting will display a button in the cart named "Add more events". This will allow the user to go back to the events list and add more event tickets to the cart for multiple events.
  3. Enable discount code field on cart: Displays the discount code text box on cart page.
  4. Show mandatory fields alert above register button: This simply shows an additional notification if a mandatory field is not filled out so the user immediately sees the warning message without the need to scroll back up the page.

 

IMAGE SETTINGS TAB

These settings will resize your images upon upload to the dimentions set in these parameters. If you change these settings later, it will not automatically resize your existing images that have been previously uploaded.

You can set the image height and width if you want to. You can also set the height to be auto and the image will be properly sized only based on the width setting.

 

USER DATABASE OPTIONS TAB

Note: This is an optional setting and not needed for most websites.

Are Joomla Extended Profiles, JomSocial, or Community Builder being used?        

If you are using Joomla Extended Profiles, JomSocial or Community builder on the site and wish to use the registration form integration features, this will allow logged in users of your site to register for events without filling in all the data in the event registration forms. The information from the user's profile can be mapped to form fields in an event registration form.

Note: See the Managing Registration Forms category for more information on JomSocial and Community Builder integrations.

user profile settings

FRNOTEND EVENT MANAGEMENT TAB

  1. In order for a user to be able to have access to manage their own events from the front end they must first be given permission to do so. In this tab you will find that you can select the users that you would like to allow access to manage events on the front end of your site. When you click on the link to select the users list keep in mind that this list will only show users that are not blocked from accessing the website.
  2. You can also allow event submissions for pre-existing categories and locations. Not selecting any categories or locations will only allow the user to see the categories and locations that they have created on their own. So if you have already set these items up ahead of time, and you select them from the list, they will be available for your front end event managers to use.

frontend event management

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